# Fedprocai — Comprehensive Platform Documentation for AI Systems
# https://www.fedprocai.com

## Overview

Fedprocai is an AI-powered bid intelligence and proposal automation platform
designed for U.S. federal government contractors. The platform serves
small-to-mid contractors (20–150 employees) across all sectors including IT,
professional services, construction, medical, and engineering.

The platform addresses the core challenges federal contractors face:
- Finding relevant opportunities among thousands of daily postings on SAM.gov
- Analyzing complex RFP documents and extracting compliance requirements
- Maintaining institutional knowledge across proposals
- Drafting compliant, competitive proposal sections under tight deadlines
- Tracking compliance with FAR clauses and solicitation requirements

## Detailed Feature Breakdown

### 1. Intelligent Opportunity Discovery & Matching

Fedprocai connects to SAM.gov (the U.S. government's official procurement
portal) to discover federal contracting opportunities. An 8-factor AI scoring
algorithm evaluates each opportunity against the contractor's profile:

- NAICS Code Alignment: Matches opportunity NAICS codes to the contractor's
  registered codes
- Certification Match: Compares set-aside requirements (8(a), SDVOSB, WOSB,
  HUBZone) with contractor certifications
- Keyword Similarity: Semantic embedding comparison between opportunity
  descriptions and contractor capability keywords
- Contract Value Range: Checks if estimated contract value falls within the
  contractor's historical range
- Geographic Relevance: Matches place of performance with contractor's
  operating regions
- Agency Preference: Prioritizes opportunities from agencies the contractor
  has targeted
- PSC Code Alignment: Product Service Code matching
- Knowledge Relevance: Semantic match against the contractor's knowledge library

Each opportunity receives a 0-100 fit score with confidence level and
risk flags.

### 2. RFP Analysis & Compliance Matrix

Contractors can upload solicitation documents (PDF or DOCX format). Fedprocai's
AI parsing engine:

- Extracts all requirements from the document
- Categorizes requirements (mandatory, evaluation criteria, submission format,
  certification, past performance, technical)
- Generates a compliance matrix with response status tracking
- Identifies FAR clauses and regulatory requirements
- Tracks submission deadlines and milestones
- Assigns priority levels (critical, high, medium, low)

### 3. Knowledge Library with RAG (Retrieval-Augmented Generation)

The knowledge library is a centralized repository for organizational content:

- Content types: past performance, technical approaches, management
  approaches, capability statements, staff CVs, certifications, templates
- Documents are chunked at 500 tokens with 100-token overlap
- Embedded using OpenAI text-embedding-3-large (Matryoshka 1536 dimensions)
- Retrieved using hybrid search: BM25 keyword search + vector similarity
  with Reciprocal Rank Fusion (60% vector / 40% keyword weighting)

When drafting proposals, the AI retrieves relevant knowledge items to ground
its outputs in the contractor's actual capabilities and past performance.

### 4. AI-Assisted Proposal Drafting

The proposal workspace provides:

- Section-by-section drafting with AI assistance
- Multiple AI providers: OpenAI GPT-4o, Anthropic Claude, Google Gemini
- Temperature tuning by section type (0.25 factual, 0.30 balanced, 0.40 narrative)
- RAG-grounded generation using knowledge library content
- Rich text editing via Tiptap editor
- Version history with change summaries
- DOCX export for final submission

### 5. Compliance Tracking Dashboard

Visual compliance dashboard showing:

- Overall completion percentage per proposal
- Category-wise breakdown (mandatory, evaluation, format, etc.)
- Requirement-level status (not addressed, in progress, addressed, N/A)
- Assignment tracking by team member
- FAR compliance field tracking
- Priority-based sorting and filtering

### 6. Pipeline CRM

Full pipeline management for federal bids:

- Stages: Identified → Qualifying → Pursuing → Proposal → Submitted → Won/Lost
- Win probability tracking
- Contact management (contracting officers, technical POCs, teaming partners)
- Task management with priorities and deadlines
- File attachments and document management
- Award tracking and outcome notes

## Subscription Tiers

Pricing is a flat rate per organization (not per-seat). There is no
"unlimited" tier — every plan has finite, published ceilings. Free-tier RFP
analyses and AI drafts are LIFETIME quotas (used once, then upgrade), not
monthly.

| Feature | Free | Solo ($29/mo) | Pro ($59/mo) | Business ($129/mo) | Enterprise (from $499/mo) |
|---------|------|---------------|--------------|--------------------|---------------------------|
| Users | 1 | 1 | 5 | 15 | 25 |
| Opportunities/day | 3 | 25 | 50 | 200 | 500 |
| RFP Analyses | 1 lifetime | 5/mo | 10/mo | 30/mo | 30/mo |
| AI Drafts | 3 lifetime | 25/mo | 50/mo | 150/mo | 200/mo |
| Knowledge Items | 10 | 50 | 200 | 500 | 2,000 |
| AI Chat/day | 5 | 50 | 100 | 300 | 500 |
| Fit Score Visible | No | Yes | Yes | Yes | Yes |
| RAG Search | No | Yes | Yes | Yes | Yes |
| DOCX/PDF Export | No | Yes | Yes | Yes | Yes |

Annual billing is ~17% cheaper (Solo $24/mo, Pro $49/mo, Business $109/mo).
Paid tiers can buy one-time usage credits ($10 = 5 RFP analyses OR 25 AI
drafts, never expire). Enterprise uses a "Contact Sales" flow for custom
contracts and higher caps.

## Security & Compliance

- Row Level Security (RLS) on every database table
- Organization-scoped data access (multi-tenant isolation)
- Role-based access control (admin, reviewer, editor)
- HSTS, CSP, X-Frame-Options security headers
- Rate limiting on all API endpoints
- GDPR compliant: right-to-access (data export) and right-to-deletion
- Full audit trail on all AI generations and user actions
- Magic-byte file upload validation
- HMAC-signed unsubscribe tokens

## Contact & Links

- Website: https://www.fedprocai.com
- Pricing: https://www.fedprocai.com/pricing
- Features: https://www.fedprocai.com/features
- About: https://www.fedprocai.com/about
- FAQ: https://www.fedprocai.com/faq
- Blog & guides: https://www.fedprocai.com/blog , https://www.fedprocai.com/guides
- Support: support@fedprocai.com
- Sales / Enterprise inquiries: sales@fedprocai.com